AI for School Districts

Your District Is Losing $749,000+ Per Year to Manual Processes That AI Eliminates Overnight

Your front offices are drowning in parent phone calls. Your SPED team spends more time on paperwork than students. Your communication only reaches half the families. AI fixes all of it — in English and Spanish.

See What You're Wasting
The Hard Truth

What Your District Is Wasting Right Now

These numbers represent real dollars leaking out of your budget every year on processes AI handles in seconds.

$412K
Admin Staff Time on Routine Parent Inquiries
Source: AASA School Superintendents Association — avg district front offices handle 350+ calls/day across campuses about bus routes, lunch menus, closures, enrollment
$186K
IEP & Special Ed Documentation Labor
Source: CASE/NASET data — avg IEP takes 8-12 hours of staff time for documentation, compliance tracking, and meetings. Districts manage hundreds annually
$94K
Substitute Teacher Coordination
Source: Frontline Education/AESOP data — districts spend $78-95K in admin overhead managing substitute coverage, scheduling, and last-minute replacements
$57K
Multilingual Communication Gaps
Source: National PTA research — language barriers cause 15-25% lower parent engagement in majority-Hispanic districts, directly impacting enrollment and participation funding
Total Annual Waste
$749,000+
Estimated for a mid-size district (2,000-8,000 students). Larger districts waste significantly more.

Stop Renting Software You'll Never Own

Your district juggles 4-6 vendor contracts for tools that barely talk to each other. Per-student fees mean costs explode as enrollment grows. And you can't customize any of it.

What You're Renting
What You Pay Yearly
Parent Communication PlatformParentSquare, Bloomz, Remind — per-student fees
$15,000 – $70,000/yr
District Website PlatformFinalsite, Thrillshare, Blackboard — templated, limited control
$15,000 – $40,000/yr
Special Ed Management SystemIEP Direct, SEIS, Frontline — annual license
$20,000 – $50,000/yr
Substitute ManagementFrontline Absence, SubFinder — recurring fees
$8,000 – $25,000/yr
Total You're Renting Every Year… Forever
$58,000 – $185,000/yr
The Pragmatic Way

We Build It. You Own It.

We build your district a custom platform with AI built in — parent communication, website, sub management, IEP tools — all integrated. You own the code. No per-student fees. No annual renewals. No vendor lock-in.

100%
Your Code, Your Data
$0
Per-Student Licensing
Optional
Hosting & Maintenance

Pay once to build. Pay only for hosting and maintenance if you want us to manage it. Cancel anytime — you keep everything.

The money you save on vendor fees? Put it back into classrooms, teachers, programs — the things your students actually need.

The Transformation

Your District Before & After AI

Same staff. Same budget. Completely different outcomes for students and families.

Without AI
With Pragmatic AI
350+ parent calls/day across campuses
AI answers 85% instantly — 50 calls reach staff
IEP documentation: 8-12 hours per student
AI generates drafts from data — 2-3 hours
Sub scheduling: 2-3 hours every morning
AI auto-matches and contacts subs — 15 minutes
Emergency alerts: 45 min to draft & send
AI drafts bilingual alerts in 5 minutes
Communications: English-first, Spanish as afterthought
Every message auto-translated EN/ES simultaneously
Enrollment questions: 15+ min hold times
AI chatbot answers instantly, 24/7
Budget projections: weeks in spreadsheets
Real-time AI forecasting dashboard

AI-Powered Solutions for Your District

Every solution is built custom, bilingual, and designed to work alongside your existing SIS and platforms.

AI Chatbot

Parent Communication Chatbot

AI answers bus routes, lunch menus, school closures, enrollment questions, and event schedules — 24/7 in English and Spanish. Frees up front office staff immediately.

Document AI

IEP Documentation Assistant

AI generates draft IEP documents from evaluation data, tracks compliance deadlines, and flags missing components — cutting documentation time by 70%.

Automation

Substitute Management AI

AI matches available subs by certification, campus preference, and history. Auto-contacts them via text. Morning chaos becomes a 15-minute process.

Translation AI

Multilingual Communication AI

Every newsletter, alert, flyer, and announcement auto-translated into Spanish (and other languages) instantly. Teachers write once, every family receives it in their language.

Analytics

District Dashboard & Forecasting

Attendance trends, enrollment projections, budget forecasting, and AI-generated campus briefings — all in one dashboard for superintendents and principals.

The Results

What AI Delivers for School Districts

Based on education technology implementation benchmarks.

420+
Staff Hours Saved Per Month
85%
Fewer Routine Parent Calls
70%
Faster IEP Documentation
Entry Offer

Start With an AI Chatbot for Your District

Answers parent questions 24/7. Bus routes, lunch menus, enrollment, school closures — in English and Spanish. Deployed in days, not months.

  • Bilingual (English & Spanish)
  • 24/7 Availability
  • Custom-Trained on Your District Info
  • Deployed in Under 2 Weeks
Get Your AI Chatbot
Limited deployment slots — we onboard 3 new AI clients per month.

Your District Deserves Better Than Paper and Phone Calls

Every month without AI is another $62,000 in wasted administrative hours. Let's fix that.

Schedule a Free AI Consultation
Estimates based on industry benchmarks for mid-size school districts (2,000-8,000 students). Actual costs and savings vary by district size and current systems.
Pragmatic AI
Online now
Powered by Pragmatic AI